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COLORADO CARVERS CLUB
BY-LAWS

Article I. MEMBERSHIP

      1. Application blanks furnished by CCC must be filled out by anyone desiring membership.

      2. Anyone under the age of 18 applying for membership must provide written permission from his/her parent or guardian.

      3. Any member in good standing may vote and serve on committees.

      4. Each member shall receive a membership card and each member or family shall be placed on the mailing list to receive the monthly newsletter.

      5. A copy of the constitution and by-laws shall be made available upon request to any member.

      6. A member in good standing shall be one who has paid the current annual dues as established in accordance with these by-laws.

      7. All members or individual family members shall wear name tags to all business meetings. Failure to wear such a name tag shall subject such person to a fine of 25 cents for each such time.

 

Article II. DUES

      1. Dues shall be as recommended by the Board and approved by the membership at the Annual Meeting.

      2. Dues are payable annually as of the first day of January.

      3. Any member who has not paid annual dues before the April monthly meeting shall no longer be a member in good standing and shall forfeit all membership benefits.

      4. New members joining after the first of the year but before April 1 shall pay the full annual dues, seventy-five (75) percent of the annual dues after April 1 and before June 30; fifty (50) percent of the annual dues after June 30 and before September 30; twenty-five (25) percent of dues after October 1 through December 30.

      5. Delinquent dues shall be payable in full for the year regardless of the date paid.

 

Article III. THE YEAR

The organization shall use the calendar year in all its business and financial transactions.

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Article IV. MEETINGS

There shall be an annual meeting of the membership in November of each year.

 

Article V. DUTIES OF OFFICERS

      1. President - The President shall have general supervision of all phases of CCC’s activity, shall preside at all meetings of the organization and the Board, and shall appoint all Standing committees, as well as any other committees necessary for the activities of CCC.

      2. Vice-President - The Vice-President shall take over the duties of the President in the absence of the President and shall perform such Duties as may be directed by the President and shall maintain a list of the current location of the Club’s property.

      3. Secretary - The Secretary shall record the minutes of meetings of the Board and business meetings of CCC and shall have custody of all organizational records of CCC.

      4. Treasurer - the Treasurer shall:
        (a) Handle all moneys of CCC including collecting annual dues and donations and making disbursements for authorized expenditures.
        (b) Pay rent and other charges for facilities used by CCC for meetings, show competitions and similar activities as approved in advance by a majority vote of the members in good standings present at any business meeting; or, if time is of the essence, by a majority of the Board at a regular or special meeting of the Board.
        (c) Submit requests for non-budgeted disbursements in excess of $250 to the President who shall present them for the approval of the members of the next business meeting; or, if time is of the essence, for approval of the Board at a regular or special meeting of the Board.
        (d) Keep accurate records of all receipts and expenditures and submit a report of the same to the members.
        (e) Maintain a list of members in good standing and notify the Editor of the newsletter of the names, addresses and telephone numbers of new members at least once each month.
        (f) Deliver the financial records of CCC to the Audit Committee when so directed by the President.

 

Article VI. BOARD OF DIRECTORS

      1. The Board of Directors (Board) shall meet at the request of the President or the request of three Board members, but at least quarterly.

      2. By majority vote the Board shall select any member in good standing to fill the unexpired term of any office vacancy except President; provided, however, that the said appointment shall not prevent the appointee from serving two or more terms.

      3. Four Board members present at any meeting of the Board shall constitute a quorum for the transaction of business.

      4. All members of the Board shall serve without pay.

      5. The Board shall prepare an annual budget, to be presented on or before the March meeting and approved by a majority of the members in good standing present and voting.

 

Article VII. DIRECTORS

Two at-large directors shall be elected by the membership at the annual meeting to serve on the Board of Directors, and shall perform such duties as may be required or directed by the President.

Article VIII. CHAIRMEN AND COMMITTEES

All chairmen shall report to the President and, when called upon, shall report activities to the members present at any business meeting.

There shall be the following standing committees.

(1) Program or Seminar Chairman - The Program or Seminar Chairman shall plan the programs and/or activities for CCC’s monthly meetings, and shall notify the editor of the newsletter as to scheduled events prior to the publication of the newsletter, and make necessary arrangements for the meeting and/or activity.
(2) Show Chairman - The Show Chairman shall have charge of the annual CCC show and shall form a committee to assist him/her as may be necessary.
(3) Editor - The Editor shall have charge of the publishing and mailing of the monthly newsletter.
(4) Librarian - The Librarian shall have charge of all library materials, the acquisition of new materials, and the check-out and return of all library materials, including the imposition and collection of all fines which shall be deposited with the Treasurer.
(5) Audit Chairman - the Audit Chairman shall audit the CCC’s books and records once each year prior to the budget meeting in March.
(6) Nominating Committee

  1. The President shall appoint the Nominating Committee at least three months prior to the Annual Meeting.

     

    The Nominating Committee shall consist of three members in good standing, one of whom shall be its chairman as designated by the President.

    The Nominating Committee shall present a slate of nominees for each office of CCC at least one month prior to the Annual Meeting.

    Each of the nominees shall have given his/her permission to have his or her name placed in nomination.

    The slate of nominees shall be printed in the monthly newsletter the month prior to the Annual Meeting.

    Nominations for each office may also be made from the floor with the consent of the nominees.

 

Article IX. ELECTIONS

 

      1. Election of officers and directors shall be held at the Annual Meeting.

      2. A majority of those members in good standing present and voting shall be sufficient to elect.

      3. Voting shall be by written ballot for any contested office.

      4. The term of office of all officers and directors shall begin at the January meeting of the year following his election at the Annual Meeting until the following January meeting.

      5. There shall be an installation of elected officers, which shall occur simultaneously with the conclusion of the Annual Meeting.

 

Article X. PUBLICATIONS

      1. There shall be a monthly newsletter which shall contain notice of all meetings or activities and shall be mailed to all members in good standing.

      2. The editor of the publication shall be appointed by the President.

      3. The Treasurer shall keep the mailing list up to date and shall inform the Editor of the newsletter monthly of any new members.

      4. An official directory of all of the members in good standing of CCC shall be published once a year, a copy of which shall be mailed to all members in good standing and a copy shall be made available at club meetings to all members in good standing.

 

Article XI ORDER OF BUSINESS AT MEETINGS

      1. Call to order

      2. Pledge of Allegiance

      3. Introduction of New Members and Visitors

      4. Read minutes of previous regular meeting

      5. Read board meeting minutes of any recently held meeting. If necessary.

      6. Treasurer’s report

      7. Bills or other budget items for action by the members

      8. Communications received

      9. Committee reports

      10. Unfinished business

      11. New Business

      12. Adjourn

 

Article XII. PARLIAMENTARY AUTHORITY

Robert’s Rules of Order, Revised, Latest Edition shall govern all business meetings of the organization.

Article XXX. AMENDMENTS TO BY-LAWS

      1. Any proposed amendment to the By-Laws may be submitted in writing to any member of the Board by any member of CCC in good standing.

      2. Notice of any proposed amendment shall be published in the monthly newsletter the month after receipt, and called to the attention of the members present at the next monthly meeting, and presented thereafter for a vote at the next subsequent business meeting.

      3. A two-thirds majority vote of the members in good standing present and voting at the meeting shall be sufficient to adopt any amendment.

 

Article XIV. LIBRARY

      1. CCC shall have a library and the President shall appoint a Librarian.

      2. The annual budget shall include a library fund for expenses and the acquisition of new materials as may be approved by the Vice President.

      3. Additional moneys may be added to the library fund by a majority vote of the members in good standing present and voting at any business meeting at which the question is presented.

      4. Any member in good standing may checkout library materials from the library, provided that such materials are returned to the librarian at the next business meeting unless the librarian grants an extension.

      5. A fine of one dollar ($1.00) per month per book or tape shall be assessed for each library item not so returned, unless the librarian grants an extension to such member.


Colorado Carvers Club By-Laws initially adopted December 9, 1973, Revised January 31, 1989; Revised May, 1992; Revised November 14, 1999. Adopted December 12, 1999

© 2025 by Colorado Carvers Club

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